3 Steps to Inbox Zero
Updated from Feb 10th, 2017
My email account needed help. Luckily I found Steve Dotto ( Canadian TV Computer show fame for many years). Now online with his program Dotto Tech. If you don’t know him, learn about him here. I think he is terrific!
Overcome information overload, get control of your email and the rest will fall in place!
We think that stress affects your health. Having an avalanche of emails can cause you stress. Have you ever hit the pillow and thought “oh did I send that email” or “did I check that attachment etc.” Disrupting your sleep is not healthy. Learn about email sanity here…
Here are the three points about email
2. Dealing with the damage
3. Systems and habits
How many emails are in your inbox?
They did a poll on the webinar (listed below) 40% were over 1000!
I checked a few of my email accounts and was really surprised! In one – 8,002 in another 10,955 and I and I have other emails in Gmail as well. Yikes! Terrible, out of control. Due to a fear of losing something? I needed help!
What is email account overload? Like on Facebook’s relationships status – it’s complicated!
Opportunity, responsibility – business stress
Loss of control – a curse!
In control – a blessing!
Steve Dotto had a contest -he told us about. “How many messages in your inbox?”
The winner was 95,000!!! He sent the winner 3 emails – he never collected the prize – likely never saw it because he was drowning in so many emails!
He just couldn’t keep up. Can you image how stressed out he was? Another guy phoned someone to look for his email. (Lack of respect for himself and the person he phoned to check for his email). Steve didn’t like that guy!!
Email Account Types
1. The Hoarder – must keep every email but does nothing with it. But can’t delete it.
2. The Merry-Go-Rounder – opens email closes email again and again. Never doing anything.
3. The Ostrich – sometimes the boss. He believes someone will do something with it, or people will call him about it. It will just go away. Nothing gets done with it. Which one are you? I was #2.
What email is NOT…
- It is NOT your calendar
- It is NOT a To Do List
- It is NOT a Task Manager
- It is NOT a filing system
What happens in your brain when you open an email account?
– It’s an open loop – the brain tries to keep it all and fails
– You scrolled past the first page but your brain knows it’s there
– Your brain as you fall asleep does mental checks … ….. ….
– This could be a profound change in your life to manage your email
– The brain can relax when there is white space at the end of the inbox
No one was taught how to manage email. It’s reacting rather than being proactive.
Getting things done
A routine – a system done at the same time each day – helps to stay in control
Handle It Once
I was once a Mary Kay Director and I will never forget Mary Kay Ashe’s business advice about handling paper in her inbox on her desk. Handle it once – read it and take action – do something with it. It does not go back into the inbox. Excellent direction for your email account inbox as well.
5. Defer or schedule it
Trusted Systems (All free )
Gmail https://accounts.google.com/SignUp?hl=en-GB to Google Calendars
G Suite – I use now for all my website business.
Send professional email from your business web address.
All the storage you need. 30GB of storage For unlimited
storage, upgrad to Business or Enterprise edition.
or Free task managers like Evernote https://evernote.com/ or Asana https://asana.com/
Steve Dotto has a mini-course on email accounts that he was giving away for free.
1. knowledge – reality check – email personality
2. clean up – the heavy lifting (you don’t want to cook in a dirty kitchen so clean it up daily)
3. maintenance – the way you deal with your email every day
Always use the 5 options (above)
In the after the webinar Q&A, he answers questions like:
How do you send email to Evernote – premium forward to individual notebooks
Gmail use folders for organization
Use unroll.me as a digest for many of your emails and more…
There is a free webinar – Wednesdays.
I am a member of DOTTO Techs Patron membership – not an affiliate
Host: Steve Dotto, April Heavens-Woodcock,
Date: Wednesday, 8 February 2017 ( updated 2020 – course is still Free)
The mini-course that Steve mentions Enroll FREE DottoTechU < Sign up – it’s FREE
3 Steps to Inbox Zero Webinar Replay
One inbox -tackle it once and for all
Clear up the backload
Build a new system
Clear your primary inbox (s )I have many
The Golden Rule
On your way to a stress-free inbox
Every time you change tasks, you divert your attention. Then when you go back, it takes a while to re-focus your brain and the task takes longer to complete. Schedule email several times a day but at designated times only.
Combine with the Golden Rules of Email and you’ll find yourself doing higher quality work, and
faster than before, plus you will sleep better at night!! My email account(s) are now at Zero! Yaa!!!
About Kathryn Maclean http://www.facebook.com/marketingofflineonline
A certified Social Media Campaign specialist using Facebook, Twitter Pinterest, Instagram