People are looking for types of business organization.

I hope that this is YOUR year to shine with your business online.

Organizing your business

My husband asked “How was your day?”  I replied  “I don’t know, but it sure was busy though” Ok he said.

Can you relate to that?  Sometimes owning and running a business can feel like you are running a zoo, a  very busy one! That busyness rarely leads to productivity unless it’s grounded in a plan.  It’s very easy to get knocked off that plan with facebook notifications popping up, the cat meowing to go out,  the phone ringing,  kids interrupting, your best customer wanting to chat. All that going on!!

So what types of business organization can you do?

I have found a great person online that has managed her own particular zoo, a Mom blogger who has set up a great organizational system.  I am trying it out, and so far it’s working well in combination with some other things I have found.

Such as breaking down your goals into action plans. Instead of focusing on accomplishing all of the goals at one time, break them down to what is most important. I have created a step by step action plan for my goals for 2017.

See the recommended resources at the end of this post.

Build The Habit First

“Something happens as you start to build your ridiculously easy habit. You start to feel good about it. When you feel good about it, you start to enjoy it. When you enjoy it, it’s easy to do.”  Like anything else, you learn how, and it becomes a habit.

Notice  These Important Elements of Building the Habit:
“The habit is ridiculously easy.
You’ve only agreed to a week at first (because that’s ridiculously easy), and you’ll do a month if that works out. You have no way of knowing if the habit will serve you beyond that….
You’ve pre-established a time and place to perform your habit. This makes it harder for your habit to slip away.
Whenever possible, make the habit every day. If it’s every day, it’s harder to put it off.”
– Ryan Holiday

Weekly Routines, Not Daily Routines?
“Your energy levels and mind state changes throughout the week. You should work accordingly.

For example, I learned to make Monday and Tuesdays (especially late mornings) my prime creative time on my most important projects. Later on in the week, as my discipline wanes, is for meetings and administrative stuff.”
– David Kadavy

Organization

This shows my blog weekly standard of work.

The activities are colour coordinated by roughly how much time it will take me to complete them.

Morning, after I arrive home from my offline business that my husband and I own.

  • Orange Things I cannot change appointments- PAC work
  • Turquoise for things that will take about 1 hour  -USING MY TIMER.to focus.
  • Pink for 2-hour sessions -writing a blog post or doing research for one.
  • Lime green 15 mins

This helps in setting realistic expectations and helps to attain my goals for the week and so I don’t get stressed out.

My Work Schedule
I print out a weekly work schedule (2) sheets that I keep for reference.(a paper trail) to what work was done.

Research is done early in the week. Getting items together. Thursday or Friday to post my weekly blog for my site or Research for my monthly more extensive blog post for PAC. ( Power Affiliate Club  See tab on my site for more info on this blogging community) Promoting Frid, Sat.

Create a Blog Vision Board with An Editorial Calendar
I colour coordinate my categories so I can easily see how many of each type of post I have when I move them over to my editorial calendar. For information on that you can read a previous post here.*

Monthly Blog Post Ideas
Going to include them on a spreadsheet   One theme for the month on the blog. Open up Google Docs and start your spreadsheet with …

Day and Date: These are pretty much self-explanatory. I decided to add the day of the week.

Category: Is your post a sponsored post? Personal post? I  will be trying to do one sponsored post a week so this column helps me see that.

Topic: This is just a short description which usually ends up being my SEO title.

Blog Title: Again, self-explanatory. This comes in handy when my Blog Title isn’t the same as my SEO title.

Description: This is what I will put in my SEO description and will come up as my “blurb” on Facebook and other share sites.

Keywords: With some sponsored posts, the sponsor will provide certain keywords they would like you to use in your post. This is one of the first fields I fill in after I confirm the post with the sponsor. I will also consult Google Keyword Tools for some other  SEO keywords for my post.

Published URL: Once my post is complete and scheduled, I grab the URL and put it in the spreadsheet. This acts as a reminder to myself that the post is completed and scheduled for promotion.

Syndication: Type of networks used:

  • Twitter 1 or 2 , Tweets: I’ll plan out some tweets for the week and place them in the column before scheduling.
  • Pintest,
  • Facebook 1 or 2
  • Instagram 1 or 2
  • Facebook Groups

I have been consistently drafting outposts two weeks in advance with the help of the editorial calendar.

organizationpost its
Blog Writing Processes, Publishing, and Promoting
I use a separate board with post -it’s for this exercise    30% writing and 70 % promotion.

Tools I use are:

Buffer, Post Planner, IFTTT, Instagram, (personal and business) Twitter (personal and business)

Google + I have several accounts,  A Youtube account.  LinkedIn (several groups with blog posts posted)

Pinterest Business Account with over 35 boards

Facebook (5 business pages,  1 profile page) (1 Private Group of mine.)  Women in Business

Facebook Groups Promo Schedule
If you are like I am, you’ve joined multiple Facebook Groups. All to help be visible and drive traffic back to your blog right?

You don’t want to miss the promo days that each may have. You need a system./
Use the promo days to promote your own blog posts so you never miss another opportunity to share your hard work.
You want to build a brand to connect with the admins and also check out their blogs. Say thank you for adding you.

In conclusion -So now if my husband asks “how was my day “I can show him in great detail what I was doing, I think he is impressed with my type of business organization.! He says so! lol

Recommended Resources

Suzie’s Book Blog By Number E-Book
Step by step Guide to How to Start A Blog for Moms. Suzi Whitfield  Her book  <click

.A video on the inspiration for this article

 

About Kathryn Maclean http://www.facebook.com/marketingofflineonline
A certified Social Media Campaign specialist using Facebook, Twitter Pinterest and Google +. Affiliate Network Marketing using resources such as PAC Power Affiliate Club – PAC Welcome Coordinator.

Disclosure: From time to time, we will include links to the emails that would include promotions for our own products
or affiliate products that could generate MarketingOfflineOnline (our company). In the case of affiliate recommendations, most of the products are products that we have purchased, used and recommend honestly.

Regardless of compensation, we always give our honest opinions, findings, beliefs, and experiences of the product. These opinions are our own. Any claims, statistics, and quotes should bbe verified with the manufacturer or service provider.

 

 

15 comments on “Types of Business Organization”

  1. What perfect timing Kathryn! I was just saying to myself I need to get more organized, especially with social media stuff. I’m always missing promo days because I tend not to hit Facebook until evening, and by then it’s too late to participate. I will be spending some time this weekend to get a schedule organized. Thanks for this!

    • Hi Ruth,
      Thanks for your comment. It’s a new comment plugin so I am very happy to see that it is working!
      The more I look into organization the more I learn how helpful it is to set up schedules. I really
      can’t imagine operating without them now. Again thanks for your comments on types of business organization!

  2. Hello, Kathryn.

    I know there have been a lot of people struggling with CommentLuv. When you have a small business, you have to always be on top of your blog visitor’s and reader’s experience. As things change, you have to keep up! More to do!

    I really like the way you organize things. You are really on top of it! I am looking at new ideas for my business. I know what I always do but posts like yours, help inspire me to look at new systems and processes.

    Thank you so much for sharing yours!

    Deborah

    • Hi Deborah,
      I know, I decided to get rid of commentluv altogether. Using a new plugin for comments,
      Comment Mail Version 161213 | By WebSharks, Inc. Seems to be working well.
      Thanks for that comment! I am very happy to inspire you to look for new systems and processes.
      My pleasure. You inspire me with your artistic posts!

    • Hi Elise,
      I thought it was a great idea so I gave it a shot. Try it!
      Makes me much more aware of my time using a timer to focus too!
      Thanks for your comments.

  3. Hi Kathryn

    Wow! I like the way you are organised and you make time management so much fun with the board and colors. Thank you so much for sharing. Take care

    • Hi ikechi,
      Thanks for the “Wow”! Time management can be fun. lol
      I saw that on someone’s site and it looks great so I gave it a try.
      I like it, it actually works. Thanks for your comments.

  4. You look very organized, Kathryn. What a big monitor you have!
    You’ve demonstrated your own personal style when you organized your schedule. I think that is very important. Everyone has different body rhythms and you have to work around your own body and mind.

    I do have a desk, but I am very limited as to the amount of time I can sit in a desk chair, even with my special cushion. I do most of my work in my Lazy Boy. It’s very hard for me to get back to a task when I break my concentration, so I tend to keep at something until I’m done. I’ve tried all kinds of ways to get organized, but now I use TickTick, an online app, where I have listed all the tasks I need to accomplish every day. If I don’t get them done, I just move them to the next day.

    My blog calendar is in MS Publisher, and I’m trying to keep ahead of my schedule, which is posting Tuesday, Wednesday and Thursday with a newsletter on Saturday. It’s a bit of a struggle, but I am getting faster at writing blog posts. I feel like I’m making progress. Good on you for finding a system to implement and thanks for sharing it with us.

    • Hi Dee Dee,
      Thank you for your comment on my article on organization.
      I see that you have your own system that you follow. Quite different!
      I don’t see how you manage in a lazy boy. I set timers to get up and move from my desk.
      Thanks for the info an what you use. I had not heard of Tick Tick app but it sounds helpful.
      Posting on certain days and putting out a newsletter on Saturdays must keep you very busy.
      Nice to see what systems others are using with their blogs. Thanks for sharing yours.

  5. That is a lot to organize! Sounds like you’ve found a good system to work with. I hope part of the process includes keeping track of what does/doesn’t work, especially your wins so you can have a clear record of your achievements for the year to build on. Thanks so much for sharing!

    • Hi Marquita,
      Great system. I did mention in my next article that I keep a daytimer or journal in which I state what worked
      and what didn’t. It is trial and error in this business. Being clear, even if it’s only yourself, is important
      to future success. Thanks for your comments.

  6. I’m always looking for ways of planning out my week and one day I’ll find one that works for me. Hopefully today is the day. I like your ideas, Kathryn. I have a wall just right for the planner. However, I obviously don’t look at it often enough right now. I just noticed that one of the cats has used it to sharpen claws and has scraped the paint off all along the dado rail!

    • Sue,
      Thanks for your comments on types of business organization. Put the planner on a wall you see!
      This system was developed by a busy engineer with 2 little girls and she works from home.
      So don’t be distracted by one cat. I have 4 of them plus a dog. Organization pays!

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